Bellefonte Historical and Cultural Association
Bellefonte, Pennsylvania
Minutes of Past Meetings
Minutes for Friday, April 19, 2002
At the home of Helen Bechdel
Attending: Helen Bechdel, Gay Dunne, Jim Dunne, David Eggler (Treasurer), Brent Eighme, Bob Fenichel, Rob Fisher, True Fisher, Liz Goehring, Colina Jordan, Romayne Naylor (President), Sam Totor (Arts Administrator), and Mark Van Horn. Guest: Doug Stanfield. Extra Special Guests: Sarah and Dave Trost
Call to order: The meeting was called to order at 8:10 p.m.
Review of minutes: Minutes to the February 15 meeting were reviewed. Gay D. moved to approve the minutes as submitted. Bob F. seconded; motion carried.
Special Presentation: Doug Stanfield with Web Calendar Proposal
The Web Calendar is a central calendar for all events. The on-line calendar requires a minimum of 5 licenses. The owners of each license would have their own calendar on the web site. In addition, the information from all five licensees would be included in one central calendar. 1-2 people would be authorized from each group to post info on the calendar. Each license has a one-time fee of $80. The groups that have been approached are: HBI, Bellefonte Borough, Chamber of Commerce, & Bellefonte Area School District. Rob F. moved to approve the purchase of a license for BHCA. Jim D. seconded; motion carried. Discussion: Jim D. and Sam T. would be authorized to post info.
Treasurer's report: Dave E. distributed report. Bob F. moved to approve the report as submitted. Jim D. seconded; motion carried. Discussion: 10,000 brochures were ordered for the revamped Talleyrand Park walking tour map. The cost was $175.
Arts Administrator's report: Mail was distributed. Sam T. reported the following: Hexagon group sent a thank you letter to BHCA for their "Spectrum" exhibit at GGM.
Committee reports:
Gallery at the Gamble Mill: Next exhibit is Art of the Bellefonte Schools, April 27-June 7. Bruce Baggett called for Ginny Baggett requesting a full color postcard for her June exhibit. Sam T. was quoted approx. $400 from Grove Printing. B. Baggett didn't want to cover the extra cost, so this idea was dropped. Rob and True suggested a company called Modern Postcards who charge $100 for 500.
Old House Fair: Should we continue with OHF since we haven't had one in several years? Tabled for discussion.
Summer Sounds: JoAnne Knupp will be managing this year's SS.
Film Forum: Helen B. reported that they are in the process of considering themes.
Library Concerts: Jim D. reported that Jessica Barth will be performing musical and show tunes on May 12.
Victorian Christmas: True F. reported that we will be allowed to use the back area of the Bakery provided the space is still unoccupied.
Local Government Grant: Gay D. reported that the Borough agreed to increase their portion of the grant to $8,500 bringing this year's total to $13,500.
Old Business:
Brochure - Work in progress.
New Business:
Item 1. True discussed the possibility of BHCA working with the Pennsylvania Centre Chamber Orchestra (PCCO) in trying to get a performance in Bellefonte on November 16th, entitled "The Snow Queen". "The Snow Queen" is a puppet show performed by the Hudson Vagabond Puppets with music provided by the PCCO. This show is already scheduled to be performed the same weekend in State College, however the PCCO is exploring the possibility of a second show in Bellefonte, Penns Valley, Centre Hall or Pleasant Gap. The cost would be approx. $3,000. Colleen expressed interest in exploring this idea. Sam and Jim said they would assist Colleen.
Item 2. Emily Olson, a native of Bellefonte, would like to sell her collection of Bellefonte memorabilia for $75,000. Jim, Gay, Sharon, Helen, and True have seen the collection. Bob moved to not have BHCA explore purchasing this collection. True seconded; motion failed. Discussion followed regarding appraisal, fund raising, and permanent display locations. President Romayne made an administrative decision to appoint a committee consisting of: Helen, Jim, Gay, True, Rob Fisher, Robert Fenichel, Sharon McCarthy and Brent Eighme. The committee will get an appraisal and form a strategic plan. They will report their findings at the May meeting.
Next meeting: The next meeting will be in June.
Adjournment: Bob moved to adjourn the meeting at 9:40 p.m. Mark V.H. seconded; motion carried.
BHCA Financial Report
April 19, 2002
|
|
7/1/98-6/30/99 |
7/1/99-6/30/00 |
7/1/00-6/30/01 |
7/1/01-4/17/02 |
2001-2002 FY Budget |
INCOME |
|
|
|
|
|
|
Interest |
815 |
1,140 |
1,335 |
126 |
1,000 |
|
Other Administration |
2,294 |
3,027 |
2,987 |
2,341 |
2,987 |
|
Film Forum |
1,711 |
1,214 |
0 |
175 |
0 |
|
General fundraising |
3,823 |
3,295 |
2,805 |
2,730 |
3,000 |
|
Gallery at Gamble Mill |
870 |
1,508 |
888 |
2,118 |
1,400 |
|
LGG Administration |
0 |
0 |
0 |
0 |
0 |
|
Old House Fair |
0 |
0 |
0 |
0 |
0 |
|
Summer Sounds |
1,704 |
2,323 |
1,187 |
2,601 |
2,000 |
|
Victorian Christmas |
4,403 |
5,332 |
4,689 |
4,445 |
4,450 |
|
Other projects |
48 |
_9_ |
_37_ |
_0_ |
50 |
|
TOTAL |
15,667 |
17,847 |
13,927 |
14,535 |
14,887 |
|
|
|
|
|
|
|
|
EXPENSES |
|
|
|
|
|
|
Administration |
4,125 |
4,651 |
5,872 |
4,799 |
5,200 |
|
Film Forum |
1,096 |
1,602 |
37 |
849 |
1,100 |
|
General fundraising |
548 |
103 |
165 |
128 |
200 |
|
Gallery at Gamble Mill |
2,952 |
2,603 |
2,748 |
2,461 |
2,800 |
|
25th Anniversary |
n.a. |
n.a. |
n.a. |
775 |
n.a. |
|
LGG Administration |
772 |
1,603 |
1,314 |
376 |
1,400 |
|
Old House Fair |
0 |
0 |
0 |
0 |
0 |
|
Summer Sounds |
1,889 |
1,757 |
1,425 |
1,139 |
1,400 |
|
Victorian Christmas |
2,663 |
3,055 |
2,711 |
2,649 |
2,700 |
|
Other projects |
262 |
101 |
_21_ |
_0_ |
100 |
|
TOTAL |
14,463 |
15,473 |
14,292 |
13,176 |
14,900 |
ASSETS 4/19/02 *$1,500 received from Garver Fund (Elks)
Checking 4,610 for 2002 SS season (none for 2001 season)
General savings 822 *reduced PCA grant of $2,341 received for
Talleyrand Park savings 5,437 operations
Garden Club savings 1,718 *$3,250 in ads sold for TP walking tour map
D.Gannon savings 325 *need to pay MPTF for 2001 SS season
MM Fund 6,037 *GGM has generated $1,318 in commissions
CD’s 12,000
TOTAL 30,950
Submitted: David H. Eggler, Treas.