Bellefonte Historical and Cultural Association
Bellefonte, Pennsylvania
Minutes of Past Meetings
Date: October 26, 2007
Time: 7:30 pm – 9:00 pm
Location: Sally Houser’s home
Type of meeting: General membership meeting
Meeting called by: Mark Houser (Arts Administrator)
Members present: Mark Houser (Arts Administrator), Sally Houser, Sara Jarvis (Recording Secretary), Erin McCall (Corresponding Secretary), Dave Eggler (Treasurer), Romayne Naylor, True Fisher, Barb Pennypacker, Jim & Gaye Dunne, Susan Nicholas Gephart, Sharon McCarthy, Mark Van Horn, Melady Kehm, Colina Jordan, Ralph Seeley
Minutes from previous meeting (4/19/07):
Dave moved to accept; Barb second.
Treasurer’s report (end of minutes):
- Year end (see report)
- $1000 contribution from Wal-Mart
- Gaye moved to accept; Sharon second.
Arts Administrator’s Report:
§ Donna has resigned as President due to family related issues
§ JoAnn has agreed to serve as President
Library Concerts:
§ New concert series begins on 10/28/07
Gallery at Gamble Mill:
§ Susan: the Gamble Mill is being sold but Jeanne Murphy assured us that the new owners would still allow the show and that we should still plan out next year’s schedule
§ Sharon: working on the show dates for next year. The first show will be Food for Thought (group exhibit). The second show will probably be a school show and the last two still need to be decided.
§ Once the dates are solidified the committee will meet.
§ Susan: in an effort to get more committee members she thought we could mentor high school kids and show them how to install the art
§ Mixed observations about the menu inserts. Colina had eaten lunch there and noted that the program wasn’t in menu. Melady noted on a separate occasion that people were using them as guides to look at the art.
§ Mark: once the schedule gets finalized let him know. A Business School student from Penn State is helping BHCA as a marketing project.
Summer Concerts:
- JoAnn not present to give report
- Melady: Summer Sounds started in 1981! There were three goals: 1) use local talent; 2) free live music; 3) use Talleyrand Park.
- Other members reported good feedback with the location being at the Courthouse
Minstrel Show:
- JoAnn not present to give report
Talleyrand Park:
- The construction continues
- They took some trees out during the construction but they will be replaced.
Victorian Christmas:
§ 26 applications and a lot of phone calls
§ Only one complaint about the price increase
§ There are 41 booths, same as last year. Not many options for additional venues.
§ The Philatelic Society re-evaluated their operating costs and as a consequence doubled the price to use the space. Mark negotiated $600. Mark will be meeting with the YMCA the following week to negotiate the contract.
§ The selection committee will be meeting to choose applicants.
By-Laws:
§ Unanimously approved
§ The document is going to the lawyer for the final draft
Miscellaneous:
§ Since we didn’t have a 30th Anniversary Party maybe we should have a celebration to honor the hard work of everyone (volunteers, donors, etc).
o Romayne: BHCA used to have a holiday party every year; it’s a good way to recruit new members.
o Mark: will try to brainstorm with some ideas.
§ Sally: Tree decorating fundraiser for Talleyrand Park has been delayed until next year due to all the construction.
§ Romayne: check out Kitty’s new book! It’s available for purchase at the APS and there should be a book signing around the holidays.
§ Susan: we should recruit new members for 2008.
§ Sharon: hold meetings at a public place—new members are more likely to show up.
o We call came up with some potential places:
§ Courthouse
§ YMCA
§ Café on the Park (Sara and Erin will look into)
§ Cool Beans
§ Annex (Mark will look into)
Next meeting: Friday, Nov 30th (at Café on the Park?... Colina’s house if we can’t do the Café).
Barb moved to adjourn; Romayne second.
BHCA Financial Report
October 25, 2007
|
|
7/1/04- 6/30/05 |
7/1/05- 6/30/06 |
7/1/06- 6/30/07 |
7/1/07- 10/25/07 |
2007-2008 FY Budget |
INCOME |
|
|
|
|
|
|
Interest |
317 |
287 |
1,860 |
244 |
500 |
|
Other Administration |
3,148 |
4,789 |
3,420 |
30 |
3,000 |
|
Film Forum |
1,000 |
0 |
0 |
0 |
0 |
|
General fundraising |
2,725 |
2,945 |
2,156 |
100 |
2,400 |
|
Gallery at Gamble Mill |
1,750 |
1,840 |
1,889 |
289 |
2,000 |
|
LGG Administration |
0 |
0 |
0 |
0 |
0 |
|
Gannon Jazz |
3,756 |
0 |
0 |
0 |
0 |
|
Summer Sounds |
2,951 |
2,354 |
3,302 |
2,772 |
2,400 |
|
Victorian Christmas |
4,025 |
4,325 |
4,350 |
0 |
3,670 |
|
Other projects |
_289_ |
_1,500_ |
_24_ |
_0_ |
___50 |
|
TOTAL |
19,961 |
18,040 |
17,001 |
3,146 |
14,020 |
|
|
|
|
|
|
|
|
EXPENSES |
|
|
|
|
|
|
Administration |
5,398 |
7,172 |
5,120 |
1,867 |
7,000 |
|
Film Forum |
0 |
0 |
0 |
0 |
0 |
|
General fundraising |
185 |
1,551 |
152 |
0 |
255 |
|
Gallery at Gamble Mill |
2,144 |
1,776 |
1,965 |
697 |
2,100 |
|
LGG Administration |
1,496 |
607 |
478 |
0 |
1,000 |
|
Library Concerts |
250 |
188 |
338 |
0 |
0 |
|
Gannon Jazz |
2,109 |
0 |
0 |
0 |
0 |
|
Summer Sounds |
1,133 |
2,933 |
2,746 |
1,624 |
2,600 |
|
Victorian Christmas |
2,436 |
2,587 |
2,580 |
0 |
2,320 |
|
Other projects |
_262_ |
_1,609_ |
_0_ |
_0_ |
__120 |
|
TOTAL |
15,413 |
18,424 |
13,379 |
4,188 |
15,395 |
ASSETS 10/25/2007
Checking 2,778 General BHCA 17,916
Savings 634 Gannon Fund 1,731
MM Fund 14,329 Talleyrand Park 4,170
Post Office Fund 188 Perform Arts Fund 2,112
CD’s 8,000 TOTAL 25,929
TOTAL 25,929
Summer Sounds 2007: Garver Fund 2,000
Donations 1,016
Expenses -2,795
Net +221
Talleyrand Park funds 7/1/2006 – 10/25/2007: income 28,985; expenses 30,198
Submitted: David H. Eggler, Treasurer